Office 2003 Overview
 

Connect People

Streamline communication and collaboration between internal and external team members by using the desktop productivity applications that many people rely on every day. You can use Office 2003 to:

• Enable teams to edit, access, and save documents in a central location by using Document Workspaces. In addition, the Shared Workspace Task Pane displays tasks, related documents, links, and member lists that notify you when your team members are online.

• Share documents with teammates for editing and have control over what gets changed. You can choose permission settings and allow coauthors to alter only the sections or formatting that you choose.

• Improve the efficiency of your meetings with Meeting Workspaces, which offer a centralized location for sharing agendas, visual resources, and other documentation.

• Contact team members quickly with Instant Messaging, which can be displayed in any Office 2003 application and lets you know when your team members are online.

• Schedule meeting times quickly with team members. When you use the personal information manager and communication program, Microsoft Office Outlook® 2003, with Microsoft Windows® SharePoint™ Services Beta 2, you can compare schedules side-by-side or view team calendars.

Protect and control who can access vital business information by using IRM, enabled by Windows Rights Management Services (WRM) on Microsoft Windows Server 2003. IRM prevents or limits documents from being used in unintended ways, giving organizations and information workers greater control of their sensitive information. You can:

• Help secure company assets by using IRM capabilities to prevent people who receive documents or e-mail messages from forwarding, copying, or printing documents and attachments.

• Reduce document sharing or unintended use by setting an expiration date on a document, after which it cannot be viewed or edited.

• Protect your documents from being unintentionally changed by using Word Formatting and Editing Restrictions. You can set permission controls on entire documents or portions of a document to prevent editing or reformatting.

Connect Information

Manage, prioritize, and act on an ever-increasing volume of business information. You can:

• Read e-mail more quickly. The Outlook 2003 Preview Pane displays twice as much content as previous versions of Outlook, reducing the amount you need to scroll to read e-mail messages.

• Prioritize e-mails by using Quick Flags to indicate a priority or time-sensitive messages.

• Save time spent rereading e-mail messages in threaded conversations. You can group all messages by subject line and then quickly scan or delete entire conversation threads.

• Find important messages immediately. Use new functionality to save commonly used searches and then use them when you need them. You can then store searched e-mail messages in a folder for quick access.

• Help block junk e-mail messages from cluttering your Inbox with the new junk e-mail filter in Outlook 2003.

• Use Outlook 2003 in different network environments. Outlook stays connected to a network even when you roam between different connections.

• Help protect your privacy. Outlook lets you choose when to include Hypertext Markup Language (HTML) content in an e-mail message, and can help prevent unsolicited attachments from automatically returning information to the originating server.

• Stay on e-mail regardless of your connection status. If your network connection is unreliable, the Cached Exchange Mode in Outlook 2003 saves and displays the information from the last time you connected to the network.

• Access resources while working on a document. The new Research Task Pane enables you to access electronic dictionaries, thesauruses, research sites, and proprietary company information while working in Office 2003 programs. You can find information and incorporate it into your work quickly and easily.

• Take notes directly in your documents. If you use a Tablet PC, you can use the tablet pen to add comments.

Connect Business Processes

• Author, access, and analyze information that resides in disparate systems. Office 2003 supports the industry-standard XML technology that facilitates enterprise transactions and business-to-business data exchange. You can:
  
  Manipulate and analyze XML business data. Office 2003 programs can manipulate, analyze, and format data from your most critical business systems. You can customize documents and task panes so that they integrate with XML data sources and outside applications.

• Empower users and reduce development time with XML. With Microsoft Office Excel 2003, you can use the visual mapping tool to connect a user-specified XML schema to fields in your spreadsheet.

• Customize smart tags to bring relevant business information directly into your work. Third party and customized smart tags are supported in Microsoft Office PowerPoint® 2003, Outlook 2003, and Microsoft Office Access 2003.
  

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